Privacy Policy
With Kyn
Last updated: 23 June 2026
With Kyn is a trading name of Laundry Yard Ltd, a company registered in England and Wales (“we”, “us”, “our”). We design and produce events, retreats, dinners, and convenings for clients across the effective altruism, AI safety, and philanthropic sectors. This policy explains how we collect, use, and protect personal information — whether you’re browsing our website, attending one of our events, working with us as a client, or partnering with us as a supplier.
We are committed to handling personal information responsibly and in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
Who We Are
With Kyn is the trading identity of Laundry Yard Ltd. For the purposes of data protection law, Laundry Yard Ltd is the data controller for the personal information described in this policy,unless we tell you otherwise (for example, where we act as a processor on behalf of a client for a specific event).
Information We Collect
The personal information we collect depends on how you interact with us. This may include:
— Website and browsing data — your IP address, approximate location, browser and device type, referral source, and pages viewed, collected via cookies and analytics tools.
— Enquiry and contact details — your name, email address, phone number, organisation,
and the contents of any enquiry or brief you send us.
— Client and project information — details relevant to delivering an event or engagement, including budgets, vendor communications, and contractual information.
— Guest and attendee information — names, contact details, dietary requirements,
accessibility needs, travel details, and other information needed to plan and run an event safely and well.
— Supplier and partner information — contact details and commercial terms for venues,
vendors, and subcontractors we work with.
— Any other information you choose to send us — for example, as part of a newsletter sign-up or a conversation with our team.
Where we collect special category information (such as dietary requirements that relate to a medical condition, or accessibility needs), we do so only where necessary to deliver an event safely, and we treat it with particular care.
Cookies
Our website may use cookies — small files stored on your device that help the site function and let us understand how it’s used.
— Session cookies are deleted automatically when you close your browser.
— Persistent cookies remain on your device until they expire or you delete them.
We may use Google Analytics to understand how visitors use our website. Google Analytics uses cookies to generate aggregate, statistical reports; Google's own privacy practices govern how it processes this data, and details are available at Google’s privacy policy.
Most browsers let you block or delete cookies through their settings. Blocking cookies may affect how parts of our website function.
4. How We Use Your Information
We use personal information for purposes including:
— Responding to enquiries and developing proposals or briefs.
— Planning, producing, and delivering events, including coordinating with venues, vendors, and suppliers on your behalf.
— Managing guest lists, catering, accessibility, and logistics for events we produce.
— Administering and improving our website.
— Sending service communications relevant to an event or engagement you’re involved in.
— Sending newsletters or marketing communications, but only where you’ve agreed to receive them.
— Meeting our legal, regulatory, accounting, and contractual obligations.
We will not use your personal information for direct marketing by a third party without your express consent.
Our Legal Basis for Processing
Under UK GDPR, we rely on the following legal bases, depending on the activity:
— Contract — where processing is necessary to deliver a service you’ve engaged us for, or to fulfil our obligations to a client.
— Legitimate interests — for example, responding to enquiries, improving our services, and maintaining business relationships, balanced against your rights and interests.
— Consent — for marketing communications and certain cookies, which you can withdraw at any time.
— Legal obligation — where we need to retain or disclose information to comply with the law.
Who We Share Information With
We may share personal information with:
— Venues, vendors, and suppliers directly involved in delivering an event (for example, caterers, AV providers, or rental companies), limited to what they need to fulfil their role.
— Our employees, contractors, and agents, where reasonably necessary to carry out our work.
— Professional advisers, such as accountants or lawyers, where needed.
— Regulators, courts, or other authorities where we are legally required to do so.
— A buyer, in the event we sell or transfer all or part of our business.
We do not sell personal information, and we will not share it with third parties for their own direct marketing purposes without your express consent.
International Data Transfers
Some of the suppliers, platforms, or venues we work with may be based outside the UK, meaning personal information may be transferred internationally. Where this happens, we take steps to ensure an adequate level of protection — for example, by relying on UK adequacy regulations, the UK International Data Transfer Agreement, or equivalent safeguards required under UK GDPR.
Data Security
We take reasonable technical and organisational steps to protect personal information against loss, misuse, or unauthorised access, including secure storage and access controls. No method of transmission over the internet is completely secure, and we cannot guarantee absolute security.
How Long We Keep Information
We retain personal information only for as long as necessary to fulfil the purposes set out in this policy, including any legal, accounting, or reporting requirements. Event-related information (such as guest lists) is typically retained for the duration of the engagement and a reasonable period afterwards, after which it is securely deleted or anonymised.
Your Rights
Under UK GDPR, you have the right to:
— Request access to the personal information we hold about you.
— Request correction of inaccurate or incomplete information.
— Request erasure of your information, in certain circumstances.
— Request that we restrict or object to certain processing.
— Request a portable copy of information you’ve provided to us.
— Withdraw consent at any time, where we rely on consent (for example, marketing emails).
You can exercise any of these rights by contacting us at the details below. We do not charge a fee for handling most requests, and we’ll respond within one month. We may ask you to verify your identity before acting on a request.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), the UK’s data protection regulator, at ico.org.uk.
Third-Party Websites
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of websites we don’t operate.
Changes to This Policy
We may update this policy from time to time to reflect changes in our practices or legal requirements. We’ll post the updated version on our website with a revised “last updated” date, and where appropriate, we’ll notify you directly.
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